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How to Create Labels With a Mail Merge in Word 2019

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  1. Open a blank document in Microsoft Word.
  2. Go to Mailings > Start Mail Merge > Labels.
    Labels menu item
  3. In the Label Options dialog box, choose your label supplier in the Label products list.
    Label products field
  4. In the Product number list, choose the product number on your package of labels.
    Tip: If none of the options match your labels, choose New Label, enter your label’s information, and give it a name. Choose OK to add the new label to the Product number list.
  5. Select OK.
    Your document now displays a table with an outline of the labels. If you don’t see the outline, go to Table Layout and select View Gridlines.
  6. Go to File > Save to save your document.
  7. Go to Mailings > Select Recipients, and then choose an option. If using an exported list from ActiveCampaign, choose “Use an Existing List.”
    For more info, see Data sources you can use for a mail merge.
    Use an Existing List option
  8. Select OK.
    If a window titled “File Conversion” pops up, just click OK.
  9. Go to Mailings > Insert Merge Field and select the fields to show on your labels.
    Insert Merge Field option
  10. Select OK.
  11. Format the fields in the first label so it looks the way you want the rest of your labels to look.
  12. Go to Mailings > Update Labels.
  13. Go to Mailings > Preview Results.
    Preview Results option
    Choose Preview Results again to view, add or remove merge fields. Select Update labels when done if you make changes.
  14. When the labels look the way you want, go to Mailings > Finish & Merge > Print Documents.
    Print Documents optionTip: To review and update each label individually before printing, go to Mailings > Finish & Merge > Edit Individual Documents. When you’re done, go to File > Print to print the labels.

Instructions provided by Microsoft Support