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NC State Extension

Removing Separated Employees

en Español

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Before employees leave

When an employee separates with an N.C. Cooperative Extension center,  they may wish to leave their work-related files for their replacement, and/or, if they are moving to a different county center, transfer their files to a computer in that office. If they are using a Mac computer, their files are easily transferred to another Mac user’s account. If the files need to be transferred either to or from a Windows PC or laptop, contact the EIT Helpdesk to determine whether additional assistance can be provided.

Before leaving, the employee should request via email to ces_help@ncsu.edu for their files to be transferred to another Mac computer user’s account (typically their support specialist, another employee or the CED).

The computer contact should advise the separating employee’s supervisor of the following:

The separating employee’s supervisor should request OIT to delegate/transfer files from the separating employee’s Google Drive but this must be requested within 21 days of departure from employment. The supervisor would initiate this by sending an email to OIT (help@ncsu.edu) requesting the delegation and file transfer in Google Drive.

When a replacement is hired, the Computer Contact should contact EIT to transfer the files to the new employee’s account.

Ideally, although rarely, the name of the replacement is known and an account can be created and the separating employee’s files transferred to the new employee’s account. If a Windows PC or laptop is involved, contact the EIT Helpdesk to determine whether additional assistance can be provided.

For an employee who is transferring to another county extension center, the employee should request for Extension Information Technology to transfer their files to their account at the new office.

Once an employee has separated from N.C. Cooperative Extension, then their information must be removed from the Extension Employee database and whatever Extension accounts they have on supported 3rd party systems, e.g., ActiveCampaign, Eventbrite and others must be terminated. The County Computer Contact should complete the Remove User Request Form to notify Extension IT about the employee’s separation so that we can remove their access.

See: Technology To Do List For Retiring Employees for more information.

Written By

Rhonda Conlon, N.C. Cooperative ExtensionRhonda ConlonDirector, Extension Information Technology Call Rhonda Email Rhonda Extension Information Technology
NC State Extension, NC State University
Page Last Updated: 4 months ago
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