North Carolina Cooperative Extension employees regularly collaborate with others outside of NC State Extension. To facilitate collaboration, Google Workspace is used but can be challenging to use with external collaborators. For situations like this, OIT and the Office of Research & Innovation recommend two options from Google, depending on the use case.
Recommendations for setting permissions for all collaborators include:- Always use name-based permissions.
- Avoid using "anyone with the link can access"
- Never use this option for any level of sensitive data.
- Consider not allowing colleagues with edit rights to change permissions.
