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NC State Extension

Volunteer, Guest, and Retiree Accounts

Volunteer Accounts

Extension Information Technology will create guest accounts on the Macs for individuals who need access to perform their duties as volunteers in county extension centers. The county computer contact should contact the EIT Help Desk. Each individual must have their own account as sharing of accounts violates University Computer Use policy.

Unity Guest Accounts

University policy (detailed at https://oit.ncsu.edu/campus-it/rules-and-regulations/rules-regulations-for-employee-it-use/computing-account-procedures-for-faculty-staff-and-guests/#guest) allows for the creation of guest Unity accounts for applicants who are associated with the University (such as NC State-affiliated agencies, state or federal government agencies). Offices needing Unity accounts for guests should enter these people into the HR system as “no-pay” employees. The Unity accounts will then be created automatically for the guest.

Requests for Unity guest accounts should go to the the person whose responsibility it is to do PeopleSoft HR entries for the office. County extension centers would work with their district administrative assistants.

Unity Accounts for NC State Retirees

University policy allows retirees to retain their Unity accounts. This policy is detailed at https://oit.ncsu.edu/campus-it/rules-and-regulations/rules-regulations-for-employee-it-use/computing-account-procedures-for-faculty-staff-and-guests/.

The procedure:

  1. Employee sends an email to the District Administrative Associate (DAA) in their District Director’s office requesting to retain their email account upon retirement.
  2. The DAA sends the CPH05 form to the employee for them to have the County Extension Director (CED) complete, sign, and mail to the DAA. The employee is also sent the Information Security Acknowledgment Form for them to complete and mail back to us.
  3. Once the DAA has received the email request from the employee and the CPH05 & Information Security Acknowledgement forms, a Personnel Action Request (PAR) is completed and the 3 documents are attached and the personnel action is sent to CALS Personnel.
  4. The retired employee will be changed in our HR system to a Retiree No Pay employee after all of the employee’s termination actions have been entered by Payroll and the leave payout has occurred. Normally this process is completed the month after the employee retires. For example: Employee retires effective June 1, payout may occur in June 30 paycheck. If so, employee is rehired in the HR system on July 1 as a Retiree No Pay.